Citizen Charter 10 W Adams St, Jacksonville, FL 32202, USA
Jan 17, 2018Full time
Job Description: Responsible for the overall quality of subproject proposals and disbursement requests approved at the provincial level. Issues final approval for sub-project proposals and disbursement requests after review by Data Manager, Engineer and Accountant by signing and stamping the Subproject Summary Sheet. Verifies that sub-project proposals and disbursement requests are appraised within seven days of receipt. Verifies that the Subproject Final Status Report and Expenditure Sheet are complete and signed by FP and CDC. Identifies repetitive problems with proposals, 2nd instalment requests and Subproject Final Status Report and refers these problems to the FP to avoid repetition in the future. Verifies that all office equipment is properly maintained and used only for official CCAP purposes. Submits repair requests to the Regional IT Specialist. Verifies that the procurement at the provincial level is done according to CCAP rules and regulations. Verifies that rental contracts correspond with CCAP procurement rules and regulations. Submits “incident/security” Report reported by the security focal point as they happen to the Regional Office and CCAP headquarters by email and phone. Submits special events reports as required to the Regional Office and CCAP headquarters by email. Responsible for the overall quality of the provincial office monthly report in terms of completeness and accuracy and consistency of data. Verifies inputs to provincial office monthly report provided by the Accountant, Data Manager, IM Team and Engineers. Submits provincial office monthly report directly to the Quality Assurance Office with a copy to the Regional Manager by the 5th of the following calendar month by mail. Reviews FP reports to assess the accuracy of the data and address any differences between CCAP PMU and FP data before they are sent to CCAP headquarters. Monitors on a monthly basis the achievement of the contractual targets by the FPs and reports major discrepancies to the Regional FP Contract Monitor. Participates in weekly meetings with FP and RRD Director. Submits minutes of meetings to Regional Manager. Serves as the sole CCAP PMU focal point for RRD. Serves as sole provider of information on CCAP to other provincial organizations. Solves implementation problems in consultation with RRD and FP. Informs the regional office of interference and problems with the RRD and FP. Reviews and approves individual staff monthly work plans. Verifies that output targets are achieved, such as five proposals are reviewed for submission in a day, proposals are appraised within seven days of submission and that the IM team completes monitoring reports for 20 CDCs each month. Allocates resources efficiently such that staff can achieve their targets. Monitors staff performance on a regular basis. If there are repeated problems with a PMU staff member, recommends to the Regional Manager that warning letter be issued. Assesses training needs of staff and report findings to the Regional Manager and Training Coordinator. Holds weekly staff meetings with an agenda and minutes. Ensures information from CCAP headquarters is conveyed to the provincial staff, especially minutes of Staff Information Meetings, policies, guidelines and new manuals. Provides regular and timely feedback on performance to Regional Managers.